Golf Event Planning

Tournament Planner
Planning a golf tournament? Remember, the key to a successful golf outing is to keep it simple.

Who’s Running the Show?
Create a Tournament Committee to give the outing direction and keep it on track.
• Chairman (Tournament), Vice Chairman (Sponsors), Vice Chairman (Players), Vice Chairman (Awards and Prizes)

How Much Money Do We Have?
Figure out your budget.
• Entry fees as well as sponsorships will determine where you play, the types and amounts of food and beverages provided and the number and types of awards and prizes you give out.

We Need More Money!
Increase the proceeds with sponsorships.
• Tournament sponsor
• Food and beverage sponsor
• Tee sponsors (playing and non-playing)
• Golf cart sponsors

Where and When?
Once you know how much you have to spend, you can start looking at course costs and availability.
• Some courses require a deposit.
• Some courses require reservations a full year in advance.
• Always set a rain date.

To Scramble or Not to Scramble?
Determine the type of tournament you’re hosting: charity, competitive, members only or recreational. Choose a format that will be enjoyed by the majority of your participants.
• Determine whether your field is serious or just there to have fun.
• In most cases players enjoy a scramble (each player hits from the best spot) because there is less pressure, which makes it more enjoyable. And handicaps are seldom required.

Should We Limit the Number of Participants?
The more players you have, the more money you have to spend. But larger fields can cause problems too.
• Nobody wants to be on the golf course for 6 or 7 hours
• Make sure the course has enough carts or additional carts will have
to be ordered.

Something For Everybody!
In addition to the giveaways handed out at the registration table, you will have to determine
additional awards and prizes.
• Decide how many places you want to award
• Longest Drive
• Closest to the Pin
• Straightest Drive
• Longest Putt

Put It In Writing.
You’ll need a number of written materials before, during and after the event.
• Promotional flyers
• Player invitations
• Outing day agenda
• Team pairing sheets
• Rules sheet
• Prize sheet

I’m Hungry.
If you’re going to serve food and beverages you need to consider when, where and what you are going to serve.
• Breakfast, lunch or dinner
• Sit-down, buffet or out on the course
• Beverage cart
• Snacks placed in the welcome bag/kit

Did I Win?
Everybody likes to win, so the more awards and prizes, the more goodwill. Remember though, if everyone has a good time, winning isn’t nearly as important.

Contact us at Garment Graphics, we'll help you put on a great event!